In part one of this mini-series, we talked about Kanban boards - what they are, and why cannabis facilities should consider using them.

Here we want to talk specifically about how to use Kanban boards in your facility. The exact use and setup will be different for each operation - it will depend on how your organization is run, and what it is you want to streamline... but we’ve gone ahead and made an example board to help illustrate what it could look like.  

Tip: roll out Kanban in small doses, starting with very specific teams i.e. your harvest team. Once you’ve figured out a structure works on a small scale - you can apply the concept across the board. See the below example for a harvest team.

Harvest team example

This is a sample board designed to help a harvesting team. It’s public so feel free to take a look here and use it as a template.

Team leads across cultivation, harvesting, and drying would discuss activities with one another ahead of time in a daily huddle (max 15 mins) to coordinate boards. Once coordinated the team leads and break apart and continue work for the day.

  • To-Do: When in a To-Do state the board's due date represents when a harvest is expected to start.
  • In-progress: When in an In-Progress state, it signals that a harvest is underway and the due date represents when a harvest is expected to be completed.
  • Done: Finally, when in a Completed state the due date represents when the work was completed. Again signalling to various people within the organization that activities for this team have been completed and activities for other teams can start.

Using Kanban software you can trigger alerts of different departments and create better visibility across the organization.

Three Kanban tools you could use to optimize processes in your facility

As previously mentioned, at ES our software developers have used the agile approach to project management - and Kanban boards - for many years, so we thought it might be useful to recommend a couple of the tools that we’ve used and liked:

Trello: Trello is a web-based, Kanban-style, task management/list-making application. It prides itself on being really easy to use, and accessible for all sorts of teams from marketing and HR to sales and ops.

Our opinion on Trello:  Great to place to start playing around with Kanban boards if you’re new to the process
  • Asana: Asana helps teams orchestrate their work, from small projects to strategic initiatives. Teams can use it to manage company objectives, through to digital transformation and product launches.
  • Click-up: ClickUp describes itself as “one app to replace them all”. Its product roadmap software offers everything from docs, reminders, goals, calendars, scheduling, and even an inbox.
Our opinion on Asana & Click-up:  Click-up and Asana are both great for teams who are familiar with project management software. Each has strengths and weaknesses - Click-up lets us shift an entire schedule forward, which is not possible in Asana, very handy for cultivation teams!

To conclude…

As we mentioned in part one of this blog post, at Elevated Signals, we’re all about driving productivity and optimizing operations, and Kanban is just one of many tools that you might want to try at your facility to make things more efficient.

We’d love to hear of any other techniques that you use to speed things up! Got questions? Get in touch with us: hello@elevatedsignals.com